Water & Sewer Senior Construction Contracts Specialist

Published by for Miami-Dade Water & Sewer

Water & Sewer Senior Construction Contracts Specialist

Description:
NATURE OF WORK
This is advanced and responsible administrative work in the management of construction contracts for the Miami-Dade Water & Sewer Department.
An employee in this class is responsible for preparing authorizations to make payments under contingency allowance accounts and preparing construction contract change orders which can exceed one million dollars.  Responsibilities include significant interaction with departmental management to expedite contractor payments; preparing documents for submission to the Board of County Commissioners (BCC); ensuring compliance with state and county laws and ordinances, and contractors contractual agreements; and assisting in the development and implementation of the Proliance database used to track the processing of pay estimates. Employees exercise some independent judgment in preparing documents to meet the department¿s objectives and protect the best interests of the department and the County.   Supervision is exercised over subordinate staff through assignment and review of work.  Supervision is received from an administrative superior who reviews work through personal conferences and written reports for satisfactory completion of assigned responsibilities.

ILLUSTRATIVE TASKS
Prepares authorizations to make payments under Contingency Allowance Accounts and Blanket Contract Change orders used to pay contractors additional money or extend the duration of a contract; works with departmental management staff to expedite the approval process in order to make timely payments to contractors.
Prepares Change Order Documents for submission to the BCC to include writing technical narratives that will meet the department's objectives and protect the best interests of the department and the County.
Prepares Authorizations to Make Payment under Contingency Allowance Accounts and Blanket Contract Change Orders in accordance with established guidelines; prepares cover memoranda recommending approval routed from the Department Director to the Mayor.
Ensures compliance with state and county laws and ordinances, and contractual agreements received from contractors such as the county's Community Small Business Enterprise (CSBE) Monthly Utilization Reports, certified payroll, and releases throughout the course of the contract; oversees the payment process to ensure that contractors are paid within the mandated 14-day period prescribed by the CSBE Ordinance and the Florida Prompt Payment Act; conducts meetings with contractors to instruct them on the administrative aspects of their contract and the payment process; receives compliance document from contractors required in the event of litigation, and financial and/or criminal audits.
Assists in the development and implementation of the Proliance database used to track the processing of pay estimates and draft Authorizations to Make Payment Under Contingency Allowance Account to include the testing and upgrading of software.
Supervises subordinate employees charged with auditing compliance documents received from contractors.
Assists the supervisor of the Contracts Administration Section in writing memoranda, interpreting county and departmental policies and the daily operations of the section.
Makes recommendations regarding hiring, discipline and promotion of subordinates; authorizes leave and overtime; evaluates and rates employee performance.
Performs other related work.

KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of the principles of general management, public and business administration and their application to governmental administration.
Thorough knowledge of applicable state, federal and county laws, rules and regulations pertaining to departmental operations.
Thorough knowledge of construction principles and the preparation of construction contract documents.
Thorough knowledge of water and wastewater operations.
Thorough knowledge of basic accounting principles, practices and procedures and their application to governmental computerized accounting systems.
Knowledge of policies and procedures pertaining to the preparation of agenda items for the Board of County Commissioners.
Knowledge of required formats for agenda items.
Knowledge of supervisory principles and practices.
Knowledge of various databases used by the department and the county relating to construction contracts.
Ability to exercise judgment and discretion in devising, installing and interpreting department or county-wide rules, regulations, policies or procedures.
Ability to prepare and review legal documents relating to the department¿s business.
Ability to develop technical information in a clear and concise manner to achieve intended contract results and protect the best interests of the department and county.
Ability to express ideas and information clearly and concisely, verbally and in writing, to groups and individuals.
Ability to establish and maintain effective working relationships with a variety of public and private officials.
Ability to supervise subordinates in a manner conducive to full performance and high morale.
NEW 9/10/2013

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Industry experience

Seniority: Manager, Director, Professor

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