Job Title:  Program Assistant, Climate and Water at Skoll Global Threats Fund

CIty: San Francisco, California

Region: North America, USA

Position Description  The Program Assistant position for the Water and Climate teams combines three functions:

• Provide administrative support to the Water and Climate Threat teams
• Support the grants process for the Water and Climate Threat teams
• Support the day-to-day operations of the Climate Advocacy Lab

This position reports to the Director of Climate Change. Primary duties and responsibilities include:

Program and Administrative Support

• Provide administrative support to the Director of Climate Change including calendaring, expense reports, travel arrangements, and meeting coordination.
• Lead operational team meetings.

• Take meeting minutes at team meetings and track action items.
• Maintain Salesforce contacts, meetings notes, and campaigns.
• Act as a liaison with the Skoll Foundation for accounting and operational needs.
• Maintain team calendars for travel, important dates, deadlines, and events.
• Schedule team meetings for both the Water and Climate teams.

• Forecast upcoming trips, compile travel request forms, and track approval processes for team.
• Schedule and organize team retreats, including logistics, agenda development, and preparing necessary materials.

Grants and Contracts Support

• Coordinate and schedule grant proposal reviews within the climate and water teams to assess incoming proposals.
• Coordinate discussions and follow-up actions for concepts (grants or events), including scheduling follow up meetings and drafting necessary documentation.
  • Assist with grant and contract payouts and tracking grantee and contractor compliance.
  • Input and maintain climate and water grants data in Foundation Connect database.
  • Schedule and support grant assessment meetings for grant owners to review and assess the performance and outcomes of their designated grant.
  • Draft, edit, and submit contract agreements and event approvals for management review.

Climate Advocacy Lab Support

• Monitor the Climate Advocacy Lab website to catch glitches, funnel inquiries from Lab members to the appropriate climate team member, and highlight items on the homepage.
• Monitor Climate Advocacy Lab discussion forums to identify posts requiring follow-up.
• Manage the relationship with vendors for the site security and maintenance of the Climate Advocacy Lab.
• Manage the Climate Advocacy Lab member list, including adding new members based on established criteria and updating the member list periodically.
• Assist with logistics and event planning for Climate Advocacy Lab workshops.

Knowledge, Skills, and Assets

• Ability to multi-task, maintain exceptional attention to detail, and proactively manage project timelines and deliverables.
• Experience working with leadership that is often traveling, including ability to forecast potential challenges and identify priority issues.
• Self-starter with the ability to work independently.
• A pleasant, positive and can-do attitude is a MUST.
• Excellent organizational skills.
• Excellent written and verbal communication skills.
• Excellent interpersonal skills; desire and ability to work in a collaborative team environment.
• Ability to problem solve and find creative solutions.
• Strong working knowledge of Word, Excel, PowerPoint, Salesforce, and Gmail Calendaring.
• Ability to handle highly confidential information with discretion.
• High standards, integrity, and a sense of humor.

Education and Experience

• Minimum of 3 years professional experience, with general administrative support background preferred.
• Bachelor's degree required.
• Interest in water or climate issues a plus

To Apply

Please submit a cover letter and resume electronically to: jobs@skollglobalthreats.org with "Program Assistant, Climate and Weather" in the e-mail subject line. Applications will be reviewed on a rolling basis until position is filled.

About Scoll Global Threats Fund

Jeff Skoll launched the Skoll Global Threats Fund in 2009 with a mandate to drive large- scale global change on the most critical issues facing mankind. With a focus on four global threats, the organization identifies and supports innovative high- impact initiatives to combat climate change, water insecurity, pandemics, and nuclear proliferation. The Skoll Global Threats Fund (SGTF) is headquartered in San Francisco, California.

Apply at organization’s website

CIty: San Francisco, California

Region: North America, USA

Taxonomy

• Job Function
• Water
• Climate Change